Document Management

My Efact: Paperless Office

My Efact: Paperless Office is our cloud-based document management system. Features include:

  • Unlimited Users and Scanners
  • Unlimited Secure Email
  • Backup of your documents mailed do you on encrypted DVDs every 3 months
  • Scan, Drag and Drop, and Print drivers
  • Much More!

To learn more about My Efact: Paperless Office, visit www.myefact.com or call 877-MY-EFACT

Efact: Paperless Office Document Management Appliance

Want to go paperless, but need a system that you own and control yourself? We also sell a document management appliance with most of the features of My Efact: Paperless Office in an appliance form factor.

To learn more about the Efact: Paperless Office appliance, visit www.efactusa.com

Document Management Blog

Direct iT Meets White House Cybersecurity Coordinator

DIT CEO David Javaheri with Rob Joyce

Special Assistant to the President and White House Cybersecurity Coordinator Rob Joyce visited the Foley Hoag offices in Boston on 5/22/17. Joyce was in Massachusetts to speak about the President’s May 11 Executive Order on Cybersecurity and how IT and security companies can collaborate.

Federal Government Focusing on Cybersecurity

The meeting focused on a number of new initiatives including:
  1. CyberMA: Part of CyberUSA, CyberMA is a new threat sharing platform that allows security companies to securely share information about new threats with each other in order to collaborate (like the cyber-criminals do)
  2. Education: There was also a lot of focus on introducing cybersecurity as a career choice at all educational levels.
  3. Executive Order: Joyce explained the three primary points of the May 11 executive order — (1) securing the federal government, (2) securing corporate systems that are vital to our infrastructure, and (3) securing the global internet.   He also hinted that the President’s new office of innovation could potentially offer more resources for security in the future.

The iPad’s Role in the Paperless Office

     Can the iPad be part of your paperless business?

Few computing devices have  captured the imagination like the iPad.  Sleek, futuristic, lightweight, and powerful,  the iPad (and with it, other tablets) has been rapidly moving out of the realm of home and personal use into businesses.  More and more iPads are appearing in sales presentations and meetings; chances are, there will soon be an iPad in a cubicle near you.

Electronic Signatures

For years, Fedex and UPS have used electronic signature pads for delivery confirmations.  There are a number of electronic forms products on the market that allow users to sign documents in electronic format, and special iPad-compatible styluses are available that look and feel a lot like a normal pen.  However, we don’t yet see much adoption of electronic signature systems by small businesses and law firms; generally, the idea is that very little can go wrong with physical paper and ink, while a tablet may have software or network issues, a hard drive might die, etc.   As these products become more mature we will see electronic signature technology move more and more into smaller businesses and more applications.

Tablet Camera as Scanner

There are also many apps and devices on the market designed to let people use a tablet’s camera as a scanner to scan documents.  What could be more convenient than taking a quick snapshot of a page with your tablet? However, this is not going to produce nearly as good an image as a real scanner.  Issues with page size, lighting, angle, and editing can make working with a document that was scanned on an iPad difficult.

BYOD – Bring Your Own Device

Another facet of the tablet revolution is the BYOD (Bring Your Own Device) model for business networks.  For a long time, many businesses have focused on being able to control their information infrastructure — laptops, desktops, servers, all managed, secured, and provided by the company.  Now, with the proliferation of iPads and other tablets, many employees are requesting that their personal iPads be connected to the corporate network.  This allows them to use the iPad as a powerful business tool, but also brings up a number of different problems:

  • Security — iPads are one of the most common targets of theft, and the iOS operating system that runs the iPad does not provide enterprise-grade security features (like an encrypted root filesystem or centralized policy management).  When you start connecting insecure devices to your corporate network, this creates a risk.
  • Control — when using employee-provided equipment, the business does not have full legal control over the equipment, its setup, and its use.  With company-provided gear, you can install your own system policies and settings.
  • Ownership — in the case of terminated employees, you are left without any means to make sure their device does not have any trade secrets, intellectual property, passwords or other company data on it.  The IT department loses a level of control.

My Efact: Paperless Office iPad Support

My Efact: Paperless Office has been tested to work with iPads, iPhones, and other common tablet devices.  Our development team is also in the process of getting an app in the Apple app store, look forward to news in the future when our app (which will feature much quicker and easier iPad/iPhone scanning support) is released to the app store.

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781-996-4918

One of our IT specialists is waiting to talk to you.

About Direct iT

Direct iT, Inc. is a New England based IT services firm offering products and services for small businesses in Greater Boston, New Hampshire, Rhode Island, and the rest of New England. Cloud, compliance, and document management services are also available worldwide. Many of our customers are along the Route 128 technology corridor.

Direct iT, Inc. Main Offices

39 Emerson Rd. Suite 215
Waltham, MA 02451
Sales: 781-890-4400
Support 781-890-1907
sales@directitcorp.com